Your website is a key asset for your business. Whether you’re a small business owner, executive director, or website manager, knowing the essential details of your website ensures its security, functionality, and adaptability. These details include the login credentials for your site, domain registrar, hosting provider, social media accounts, Google My Business (GMB), email host, and payment processors like Stripe, Square, or PayPal. Think of them as the “Keys to Your Digital Kingdom,” the tools that keep your online presence in your control.
Why You Must Know Your Website’s Details
1. Maintaining Control
Regardless of who builds or manages your site, it’s vital that you have access to updated login credentials and key digital information. Without these, you risk losing control in cases like staff changes or a vendor shutting down. For example, if you hire someone to redesign your website, you’ll need access to your domain registrar to launch the new site.
2. Enabling Smooth Transitions
Switching hosting providers, redesigning your site, or making staff changes will be challenging without quick access to credentials. You won’t have to contact third parties or search for lost logins if you keep these details promptly available.
3. Solving Problems Quickly
If your website goes down, lags, or faces a hack, having login credentials allows you to act fast. Quick access to your site’s backend minimizes disruptions to operations and reduces negative impacts on your reputation.
Key Website Information to Track
Domain Registrar
This is where you bought your domain name, such as GoDaddy or NameCheap. Keeping login details ensures you can renew, update, or transfer your domain when needed. It’s wise to purchase the domain yourself even if hiring a web designer, as it prevents the risk of losing control if the designer fails to deliver or renew it.
Hosting Provider
Your hosting provider, like Bluehost or SiteGround, is where your website lives on the internet. Knowing this information helps with maintenance, fixes, and any transitions needed. If you’re unsure where your website is hosted, follow financial records or consult your accounting team to trace the provider.
Email Hosting
Email hosting is critical for functions like “Contact Us” forms. Whether it’s hosted via Gmail (Google Workspace) or Outlook, knowing these credentials lets you manage accounts and troubleshoot email-related site issues.
Website Login Credentials
You must have admin access to your website’s backend. This access is essential when adding or removing users, making updates, or resolving issues. Even if a third party manages your site, never delegate full control without keeping admin access for yourself.
Social Media Accounts
Having multiple admins on social media accounts adds a layer of security while ensuring smooth management. This prevents disruptions like losing access if one admin runs into issues. Login details allow you to manage brand reputation and connections to the website.
Payment Processor Access
For businesses handling online transactions, knowledge of where and how your payment gateways like PayPal, Stripe, or Square are managed is critical. This ensures continuity in processing payments and resolving technical issues.
Google My Business (GMB)
A GMB profile boosts your visibility in search results, allowing customers to leave reviews, get directions, or access your contact information. If you don’t yet have a GMB, set one up and keep the login details handy to manage your local SEO.
Take Ownership of Your Digital Kingdom
Securing the keys to your digital kingdom helps you protect your business and maintain control over its online presence. Keeping this information organized and accessible ensures quick resolution in crises, smooth transitions, and overall resilience. Download our free resource to track these details in one place, and set regular reminders to review and update your information. By taking these steps, you’ll safeguard your business’s digital security and ensure it thrives.
Exciting news! Pacapau Leather Works will be a vendor at the Indy Chamber Women in Business Retreat on April 24, 2025. We’re thrilled to showcase our handcrafted leather goods alongside inspiring women entrepreneurs and leaders. Stop by our booth to explore our collection of timeless, high-quality pieces designed with authenticity and style. We can’t wait to see you there!
Centier Bank and BNI-Indiana will be hosting a workshop on Growing your business through Mergers and Acquisitions.
It’s a great opportunity to learn practical insights and strategies on expanding your business in today’s competitive landscape. Whether you’re curious about what mergers and acquisitions entail or you’re ready to take that next step, this workshop is designed for you. You can secure your spot by registering through the link below:
Looking forward to seeing you there!
Join other Sage Intacct software users at our upcoming User Group Live Webcast. During this online educational webinar, we’ll provide helpful hints and tips, best practice advice, and updates on new and upcoming product features.
We’ll also feature 3 of the most popular Sage Intacct add-on solutions.
Date & Time: Tuesday, May 20th 1:00 – 4:30 pm ET
Cost: Free
Click Here To Reserve Your Seat Today!
Agenda:
1:00pm – 1:30pm ET: 2025 Release Updates
Sage continues to release exciting enhancements – and 2025 has had several so far! We’ll walkthrough some of the highlights of the latest releases.
1:30pm – 1:45pm ET: Imports
Importing data into Sage Intacct is quick and easy. See what types of data can be loaded and how it will improve efficiency in your existing data entry processes.
1:45pm – 2:05pm ET: Supplies Inventory
Does your organization track the use of internal office supplies, facility supplies, or program-related supplies? Sage has developed a new module that will track these consumable expenses to provide a more accurate picture of your financial health.
2:05pm – 2:20pm ET: Order Entry/AR – Workflows, Custom Invoices, Revenue Recognition
From start to finish, we’ll show examples of what your AR process could become in Sage. Beginning with an initial sales order, to creating a custom invoice, and then recognizing revenue; use Intacct to streamline your processes.
2:25pm – 2:45pm ET: Accounts Payable – Payment Methods, Prepaid Expense, Tip & Tricks
Checks, EFTs, Credit Cards, and ACH withdrawals oh my. In addition to the traditional payment methods in Sage, we will demonstrate the prepaid expense module and show practical use cases.
2:45 – 3:00 – Break
3:00pm – 3:30 pm ET: DataBlend
Discover how the seamless integration of DataBlend with Sage Intacct. DataBlend’s Vice President of Customer and Partner Experience, Zachary Griggs, will discuss the planning and execution of integrating Sage Intacct and HubSpot. He will demonstrate the functionality of the DataFlow Connector for Contracts and Order Entry modules and share valuable insights on best practices for seamless planning and implementation of this integration.
DataBlend can help with:
- Seamless Integration: Easily connect Sage Intacct with nearly 100 critical business applications.
- Customizable Workflows: Tailor data workflows to fit specific business needs.
- Real-Time Data Updates: Keep financial data up to date across all connected systems, providing accurate and timely insights for better decision-making.
- Enhanced Reporting: Integrate data from multiple sources into Sage Intacct, enabling more comprehensive and insightful financial reports.
- Improved Data Accuracy: Eliminate manual data entry, reduce discrepancies and data silos by ensuring consistent and accurate data across all platforms.
3:35pm – 4:00pm ET: Ramp
Ramp is an all-in-one finance automation platform that combines a corporate charge card with powerful spend management tools to help businesses control costs, streamline expense reporting, automate bill payments, and integrate seamlessly with accounting systems like Sage Intacct and more.
With real-time spend insights, customizable controls, vendor and travel management, and a user-friendly mobile app, Ramp simplifies finance operations and drives smarter, more efficient spending.
4:05pm – 4:30pm ET: Martus
Ditch complicated spreadsheets and files floating back and forth. Come see how a cloud-based budget solution can simplify the budget process, create transparency, and eliminate formula errors – all while reading real-time actual data when developing the budget.
Learn how Martus can help:
- Create bottom-up, target-based budgets
- On-demand budget vs. actual reporting
- Personnel budgeting with allocations
- Forecasting & What-if Analysis
Questions? Contact Leeah Peters at [email protected].