Five Ways to Cut Costs and Boost Retention at Your Office

Best Practice Article by: Melissa St. John of Relocation Strategies

As Q1 commences, companies are exploring cost-effective strategies to enhance presence and productivity in the office. The transition back to in-person work following the pandemic has prompted organizations to seek maximum value from their real estate investments. CBRE Group reports office vacancies have surged to around 19%, with projections indicating that by the end of 2025, office conversions and demolitions may outpace new constructions for the first time in 25 years. This landscape presents a vital opportunity for businesses to optimize costs through careful analysis. At Relocation Strategies (Relo), we offer workplace solutions that align with clients’ goals, driven by real data. Here are five cost-saving strategies to consider as we enter 2026.

1. Assess Your Current Workplace

Start by evaluating the productivity and efficiency of your office. Ask yourself: Is your environment conducive to productivity? How often are employees working on-site? Research shows that 50% of workers prefer working in the office part-time under a hybrid schedule. Understanding how your team interacts with the space can guide necessary adjustments.

2. Evaluate Your Space Needs

Could you significantly reduce your office size and sublease the extra? Many organizations discover their office footprint exceeds their actual requirements, especially with hybrid work models. Analyzing space utilization can help identify underused areas and prioritize those vital for collaboration. Strategic downsizing can lower operating expenses and permit budget reallocations toward technology and development.

3. Refresh Your Office Design

A surprising 62% of employees are disengaged at work, suggesting untapped potential for productivity gains. Simple design updates—from rearranging furniture to revamping shared spaces—can boost morale. Investing in the work environment reflects leadership’s commitment to employee satisfaction and fosters stronger engagement.

4. Upgrade Furniture on a Budget

Upgrading doesn’t necessarily involve buying new items. Consider gently used or refurbished furniture to stretch budgets. This approach promotes sustainability and can yield a fresh, professional appearance.

5. Manage Workplace Noise

Noise is a significant distraction that impacts focus. Solutions like adding phone rooms and establishing quiet hours can enhance productivity and create a calmer, more effective environment.