Events Specialist

The Events Specialist contributes to Indy Chamber goals of membership, community, revenue, and relationship growth by managing logistics for assigned events.  

*This post will close on 12/27/24

• Successfully manage logistics for over 20 assigned series events and two signature events a year.   
• Follows up on sponsorship sales agreements 
• Manage sponsor fulfillment for assigned series and signature events both virtually and in person.
• Provide strategic input for future event development or redesign and follow through on goals/action steps.
• Prepares supplies and coordinating of all events on a weekly basis, including nametags, check in lists, signage, etc.
• Ensure events are in line with outcomes from member satisfaction/survey data.
• Maintain liaison with event clientele.
• Secure and confirm logistics with venue hosts for assigned events.
• Ensure facilities are properly prepared.
• Resolve problems before, during, and after event.
• Attend and provide direct hands-on work for assigned events.
• Manage Indy Chamber Staff Ambassadors who may be assigned to the events.
• Maintain all records for events, including registration and attendance.
• Assist other event staff with their events as needed.
• Provide data insertion tracking and results to the Events Membership and Marketing team for Indy Chamber events reporting.
• Coordinate event operations with other department staff members to ensure readiness, efficiency in resource utilization, and the prompt delivery of services.
• Coordinate event operations with the communications department to ensure the timely and accurate marketing of events and production of sponsorship materials, including print, signage, and electronic communications.
• Ensure fiscal effectiveness of events.
• Assess fiscal requirements for assigned events and prepare budgetary recommendations.
• Manage expenses to budget for all events and develop trend analysis.
• Maintain accurate financial records for assigned events and supplies.
• Participate in industry associations to remain attuned to current trends and new developments in the event management field. ensuring that events are of quality level and meet member satisfaction.
• Primary point of contact for all event’s ticketing and nametag platforms, i.e. Eventbrite interface. 
• Attend weekly meetings and spearhead agendas and project tasks.

Preferred Competencies

• Demonstrates excellent customer service skills with both internal and external customers.
• Demonstrates effective verbal, written, and e-mail communication skills.
• Demonstrates effective interpersonal skills; must be able to effectively communicate with a variety of individuals with diverse backgrounds, education, economic levels, and roles within an organization.
• Demonstrates strong presentation skills. Can facilitate both large and small group presentations.
• Demonstrated ability to read and interpret financial statements; can analyze financial information, recognize trends, and make decisions; can operate within a budget.
• Demonstrates effective conflict management skills.
• Able to negotiate with and influence others.
• Demonstrates effective problem-solving skills; able to think logically and analytically.
• Able to think logically and analytically.
• Proactive in anticipating and alerting others to problems with projects or processes.
• High detail orientation and accuracy.
• Takes initiative and needs little supervision.
• Able to prioritize, organize tasks and time, and follow up.
• Performs responsibilities efficiently and timely.
• Able to juggle multiple projects, requests and meet multiple deadlines.
• Works well in a team environment and as part of a team.
• Proficient in basic computer skills, i.e. Microsoft Word, Excel, Internet usage (e-mail).
• Knowledge of technical event applications and CRMs, i.e. Eventbrite, Salesforce, 
• Demonstrated familiarity with the Greater Indianapolis area and its surrounding counties. 

Preferred Qualifications

•  Bachelor's degree with 4-5 years’ experience in a comparable position.

Red Envelope Consulting is an Equal Opportunity Employer. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.