Administrative Assistant Wanted

Great opportunity to work in a flexible environment with a growing local non-profit focused on providing opportunities to underserved youth.  This role is responsible for providing excellent service and support to both clients as well as the youth we work with. The Administrative Assistant ensures Deeply Ingrained is an efficient and organized entity with a variety of crucial tasks to ensure future growth.  

Position starts at 20 hours per week, of which up to 50% can be worked remotely. Remaining hours will be worked onsite at a building location in Southport. 

Essential Duties:

  • Book-Keeping and Accounting:
    • Create and submit customer invoices in a timely manner
    • Manage Accounts Payable activities, including tracking and paying bills as well as processing internal payroll submissions
  • Media/Communication:
    • Partner with current Social Media team members to 
      • Create newsletter content
      • Create and deliver social media posts
    • Assist in website content creation and coordinate updates
  • Partner closely with Executive Director to ensure organizational schedule is up to date and most effectively executed
  • Manage communications with vendors, customers, and supporters (both volunteers and financial)
  • Ensure appropriate staff are on schedule to deliver projects/workshops and other tasks as assigned
  • Assist with proposal development, fundraising activities, contract development to execute against Deeply Ingrained growth strategy
  • Collect and compile critical demographics data to be used for reporting and grant purposes
  • Aid Executive Director in managing incoming emails and schedule
  • Opportunity to attend occasional workshops to assist and manage youth, to ensure a successful outcome (OPTIONAL for those that want to participate)

Qualifications Required: 

  • Candidate be skilled in both MS Excel and Word
  • Flexibility and willingness to work with a growing team
  • Excellent communication skills 
  • Strong organizational skills
  • Customer focused mind-set

Follow this link to apply:

Careers | Deeply Ingrained

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